Receiving Absence Notifications

When a student reports an absence for a course you teach:

1. You will receive an email notification with:
   • Student information
   • Absence dates and duration
   • Type of circumstance (illness, bereavement, etc.)
   • A link to view the full absence report
2. These notifications are sent to your eClass registered email address
   • Ensure your email settings are up to date in your eClass profile
   • Check your spam/junk folder if you're missing notifications
3. You can also review the notifications in the "Alerts" icon in the top navigation bar
   • Click the Alerts icon to see all recent notifications, including reported absences

Viewing Reported Absences

You can access reported absences in two ways:

1.  Via Email Link:
   • Click the "View Absence Report"link in any notification email
   • This takes you directly to the report filtered for your courses
   • Within a course, click on the More menu option and select “View Absence Report”
2. Via eClass Navigation:
   • Log in to eClass with your Passport York Account
   • Navigate into any course you teach
   • Click on "Absence Reporting" in the more menu
   • Select “View Absence Report”

Filtering and Sorting Reports

The absence report offers filtering and sorting options:

1. Filter by Date Range:
   • Set "From Date" and "To Date" to view absences within a specific period
   • Click "Apply Filters" to update the report
2. Sorting:
   • Click on any column header to sort by that field
   • Click again to toggle between ascending and descending order

View the student guide